Best HR Software for Small Businesses: 7 Ways to be an Industry Leader
In the early stages of your business, you probably weren’t an operations expert with one or two people. And if that’s the case, it often makes sense to do administrative chores as they come – after all, you’re just trying to get your basics right. But when you grow up and find you need more hands, the best thing you can do for your business is small business HR software.
The biggest reason first of all? Choosing the best HR software for businesses, especially small businesses, will save you money. When you invest upfront in automating tasks that you keep doing over and over again, you’ll not only get time back during the day, but your software will eventually pay off.
With the right small business HR software, you can centralize most of your staffing needs, including managing benefits, timing, results from the review, and more. The key to this sentence? The right software.
Let’s take a look at what to look for when evaluating your small business HR software of choice and how to choose the right one for your business.
Find the best HR software for your small business
As you read through our list of the best HR software for small businesses, keep in mind that not every option is the best for every business. Personal software does a lot. So as you read, think about your every priority. What does your company need most?
Consider these features:
401 (k) management
Recruitment portal for candidates
Free time and vacation
Hours and attendance
Also, consider whether you don’t care if you don’t have access to the Android or iOS version of the app, or whether the web app is fine. Note that some of these small business HR software also offer trial versions so you may have the option of giving it all away for free before you commit .
Here is a list of the best HR software for small businesses:
- GoCo. Best HR software for small businesses and startups.
- Gusto. Best HR software for payroll.
- Zoho People. Best HR software for people management.
- BambooHR. Best HR software for hiring.
- Zenefits. Best HR software for flexibility.
- Cezanne HR. Best HR software for international needs.
- PeopleSpheres. Best HR software for integration capabilities.
The best HR software for small businesses and startups
We like GoCo as one of the best HR programs for small businesses in general. There are several reasons for this. First, GoCo feels completely all-in-one in its HR approach, but it’s not at all what small businesses need when it comes to HR software.
GoCo handles employee documentation, including personal data, vacations and schedules, and board. You also have a dashboard to manage your employee benefits. GoCo’s special feature is a network of performance advisors that you can access for support – because everyone has a problem with the service, including the person who runs it.
While GoCo doesn’t fully handle payroll, it does sync with your existing payroll software (including Gusto below) whether you’re using QuickBooks, Xero, ADP, or something else. There is an additional fee per employee per month, but you don’t have to pay any fees to configure pay cycles or rates per employee, etc.
GoCo also integrates with Slack and offers a pure user experience that makes it (almost) convenient for your HR tasks. While there’s no one-size-fits-all software, GoCo is a good place to start if you’re not sure where to go.
Best software for payroll
Gusto is considered to be one of the most powerful factors in small business HR software. It is a favorite for business owners who have too much time on payroll assignments with contract employees and agents.
Gusto supports your company with direct payment processing and check payments and tax payments and can be integrated directly into many common accounting software programs for managing documents and organization. You can also manage in-flight, including offers and e-signatures, travel and benefits insurance, and 401 (k) and 529 programs.
Gusto can accommodate up to 100 users so this is not the best choice for you if you are a mid-sized business. Plus, it’s expensive to use, so larger businesses should consider this. Another thing you will want to consider is that Health Benefits Administrators are only available in 24 states as of this writing. So make sure you are in one of these states if you plan to use this as a performance portal.
3. Zoho people
Best HR management software
You will probably recognize the name Zoho from the company’s popular accounting software, Zoho Books. And like Zoho Books which is a great choice for very small businesses, Zoho People is free for up to five employees.
Even if you are not a teenager having surgery, there are still plenty of people who can help you at Zoho People, especially if you are looking for help with someone else’s surgery. This small business HR software is ideal for registering employees on holidays and public holidays, tracking pay hours, managing attendance and shift schedules, and much more.
This is a good choice for companies that frequently work with contractors and day laborers. Since he focuses more on the employee himself and provides him with a self-service portal and reduces your HR duties, you should rely on other software options to help you manage your staff.
4. Bamboo HR
Best HR software for rent
If you wish to streamline your internal processes as you attract more team members, BambooHR, a small business HR based HR software, might be a good fit. One of the best features of this software is candidate tracking which allows you to post your jobs, create a hiring manager for your team and customize the hiring process, and see candidates as they apply.
BambooHR also helps automate other tasks that are completed over time, such as meals, paperwork, and vacation management. BambooHR doesn’t make payments in the app – it offers an add-on that will export your data to a third-party payment platform. It’s a much more people-centered platform.
The biggest advantage here is the job listing. Since BambooHR may cost a little more than other offerings, you need to make sure your business needs this functionality before deciding to sign up.
The best HR software for maximum flexibility
Zenefits is also recommended as the best small business HR software by many small and medium businesses. This is because it is a powerful tool.
Zenefits aims to automate as much as possible, especially board and board tasks, employee data boards and document management, and even regulatory and compliance tasks. Example: You can run a background scan directly from the software (with Checkr one of the sites we recommend as the best for background scanning). This is a minor detail, but a great time saver when you’re working with multiple boards at the same time.
Together with its benefits management portal, Zenefits offers a comprehensive payroll portal for all services. You can also call other payroll officers if you want.
Zenefits has a huge focus on mobile devices – a lot more than many of the other platforms we’ve mentioned, including those with apps. They emphasize integration with commonly used technology products such as Salesforce, G Suite, Asana, and others.
Prices vary depending on the package chosen. The Zenefits Essentials plan starts at $ 10 per employee per month, while the most popular plan (Zenefits Growth) starts at $ 18 per employee per month. You can get a discount if you sign an annual contract.
6. Cezanne HR
Best HR software for international operations
You may have planned from the first sentence to have offices in other countries, or you may have expanded to the point where you set up satellites in Bogota, Malmo, and Cape Town. Regardless of the situation, the best HR software for your small business is one that has the innate ability to handle various international regulations.
Cezanne HR is presented as a “modular” system, which means that you can choose what your company needs from its platform. You can choose tools for people management, review results, and even hire employees. They speak several languages. The platform also offers payroll options which can be processed in multilateral currencies.
One thing Cezanne HR takes into account in its modules is the local laws and regulations of different countries, which means less research for you. But anyone running a distributed business knows that putting a team together is tough. So having suitable software would be of great help.
While you need to get a quote directly from the company, Cezanne HR seems to be working on the more expensive side (as you would expect with their features). It can support up to 5,000 employees. So keep this in mind too – this could be considered in the future when your company takes over the world.
Honorable Mention: Best for Integration
If you use multiple software platforms and want to simplify, PeopleSpheres is an excellent choice. It has a 3-in-1 platform where all your HR services can be integrated to create a centralized database. The integration platform automatically syncs and updates all employee data from the related HR software, which can save you a lot of time.
PeopleSpheres creates a user profile for each of your employees, which can be updated with requests (holidays, expenses, etc.). You can then accept or decline this request and send an automatic notification to the employee profile. The cross-platform reporting tool allows you to generate multiple reports in digital form and send weekly notification emails throughout the company.
The biggest advantage of this platform is its simplicity. Why walk around the platform when you can put it in one place?
4 Indications You’re Ready to Use HR Software for Small Business
According to the US Small Business Administration, about 20 million small businesses in the US had fewer than 20 employees in 2017. Some of these companies simply do not need HR software for small businesses – of course, they are no less busy, too, but they cannot do so when tasks such as performance administrators or hiring are time-consuming. -Business day.
But that’s not everyone (which is why small business HR software exists). See if you recognize yourself for the right software for these four very good reasons:
You are currently using tablets for the HR department.
Spreadsheets: Great for Rotating Spreadsheets! Bad for running administrative tasks. If you save important data like vacations or salaries in spreadsheets, your system is not only inefficient but also insecure. You want a better record system.
Administrative tasks take up hours of your day.
As a business owner, you have a lot to do. But what you need to spend your time doing is doing the things that you are uniquely qualified to do. Maybe it means creating a complex drawing or creating an SBA loan application. This may not mean that the document is sent to the signature board. Part of management is delegating – even if that means part of the software is delegated.
You are disorganized.
The organization isn’t everyone’s forte and that’s a good thing. However, many tasks fall under the responsibility of the HR department, which means a lot of paperwork has to be loaded. What’s the best thing about knowing that organizing and managing things isn’t your best asset? (You know the answer.)
You hired more employees this year than last year.
And you will probably do the same next year. This is a long way to say that you are growing. As you grow, your needs become more and more complex. If you can set up the infrastructure now to optimize your HR processes, you will prepare your company for a much-needed and more efficient future.
Choosing the Best HR Software for Small Businesses
Each of the best HR software for small businesses has its advantages – and of course its drawbacks. Again, the key to understanding what works best for you is understanding where to spend most of your time and where to start rationalizing.
Consider conducting a time audit – you’ll be surprised to find that more time is being spent on and offboard, for example, than on performance management than you might think. Once you have a clear picture of how your day will look, you can choose software that will allow you to do your best: run your business.